Enterprise Resource Planning (ERP) Systems

Enterprise Resource Planning (ERP) is a complete platform utilized by organizations to oversee various daily business functions, including accounting, procurement, project management, risk management, compliance, and supply chain operations. A comprehensive ERP suite encompasses enterprise performance management software, which aids in planning, budgeting, forecasting, and reporting on an organization's financial outcomes.

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ERP Systems

ERP systems interconnect diverse business processes, facilitating the seamless flow of data among them. By consolidating shared transactional data from numerous sources, ERP systems eliminate data redundancy and establish data integrity through a unified, reliable source.

In the contemporary business landscape, ERP systems play a crucial role in the management of businesses across diverse sizes and industries. For these enterprises, ERP has become as essential as the electricity that powers the lights.

At Sovbetov, our ERP Systems services are meticulously crafted to elevate your business operations to new heights of efficiency and coherence. We specialize in developing customized Enterprise Resource Planning (ERP) solutions tailored to meet the unique needs of your organization. From seamless integration of diverse business processes to real-time data management, our ERP systems empower you with comprehensive insights for informed decision-making. Whether you're a small startup or an established enterprise, our dedicated team ensures that your ERP solution aligns seamlessly with your workflow, optimizing resource utilization and driving sustainable growth. Experience the transformative power of Sovbetov's ERP Systems services, where innovation and functionality converge to propel your business into a future of streamlined processes and enhanced productivity.

Custom ERP System Overview

We offer a Custom ERP System for your company. It is a comprehensive business management solution designed to streamline and integrate various aspects of an organization's operations. With a wide range of functionalities, it provides efficient management of staff, products, clients, suppliers, purchases, warehouse operations, logistics, and more. Here's an overview of its key features:

Staffs:

Each staff will have their own account/profile. They will login using by thier username/email and password.

  • Part-Time Staff: They have access to staffs directory, their own profile, calendar, todolist, announcements, tasks, duties.
  • Full-Time Staff: They have access to staffs directory, their own profile, calendar, todolist, announcements, tasks, duties, analysis.
  • HR Managers: They have Full-Time Staff access + access to staffs mainly.
  • Warehouse Managers: They have Full-Time Staff access + access to warehouses, clients, products.
  • Logistics Managers: They have Full-Time Staff access + access to logistics, warehouses, suppliers, contracts, products.
  • Sales Managers: They have Full-Time Staff access + access to sales, warehouses, invoices, clients, products.
  • Purchase Managers: They have Full-Time Staff access + access to purchases, sales, logistics, warehouses, invoices, clients, suppliers, contracts, products.
  • Admin Assistants: They have nearly full access to all functionlities within the ERP platform, except database access and core reports.
  • Data Managers: Data Managers have full access to all functionlities within the ERP platform, except database access.
  • Super Admins: Super Admins has maximum userlevel and has unlimited operations access and functionality within the ERP platform.

Management of Core Entities:

  • Staffs: Facilitates managing staff information, roles, and responsibilities. HR managers can add/edit staffs. Staff will have active/passive statuses, so if the staff is not working for the company anymore, HR manager simply sets its status to passive.
  • Products: Enables cataloging and tracking of products, including inventory levels and attributes. Authorized staffs can add/edit/delete products.
  • Clients & Suppliers: Manages client and supplier information, transactions, and communication. Authorized staffs can add/edit/delete clients and suppliers.
  • Contracts: Purchase Managers can set up new contract between specific supplier and the company.
  • Purchases: Tracks procurement processes, purchase orders, and supplier interactions. Purchase Managers can add/edit/delete purchases under specific contract.
  • Logistics: Streamlines logistical operations, including shipping, receiving, and distribution. When purchase initiated, its logistics should be also initiated at same time with related load date, move date, and delivery deadline date. If there is not logistics, then simply Purchase manager can set logistics status to DELIVERED.
  • Selfcosts/Customs: Here Accountants will calculate selfcosts for each purchase/logistics including customs duty costs.
  • Warehouse: Offers comprehensive warehouse management, including stock tracking and replenishment. All available products will be listed in the warehouse (they can be multiple warehosues) with its selfcosts (visible to admins), available quantity and sale prices.
  • Invoices: It is integrated with the sales and it will generate auto invoice during the sales process. Additionally, authorized staffs can also create invoice manually.
  • Sales: Sales officers (traders) can sale/trade available products in the warehouse. There will be sale start buttons in order to start the sale process.

Staff Management:

  • Staff Tasks: Authorized staffs can assign a task to staff members and monitor task completion. This is one time task.
  • Staff Duties: Authorized staffs can assign a duty to staff members and periodically monitor duty completion. This is auto-repeating duty per specified frequency (Once a week, Twice a week, Everyday, Each Tuesday, etc.
  • Staff Points: Rewards staff for actions within the system, with points convertible to monetary benefits.
  • Staff Earnings: Calculates staff earnings based on salary, earned points, and penalties.
  • Staff Directory & Profiles: Provides a centralized directory of staff members with detailed profiles.

Financial Management & Reports:

  • Transactions: Tracks financial transactions, including income and expenditure.
  • Invoices: Generates and manages invoices for sales, purchases, and services.
  • PNL Reports: Offers detailed Profit and Loss reports (with Graphics) for financial analysis (decision-making) within the date range selection. Admins can see each sales/trades profitability.
  • Sales Reports: Offers detailed sales reports (with Graphics) for financial analysis (decision-making) within the date range selection. Admins can see which staff sold what quantity, what was profitabilty, including best selling products list.
  • Warehouse Reports: Offers detailed warehouse report (decision-making) with current available stock quantities in each warehouses. It will show what is selfvalue and sale value of remaining stock.
  • Purchase & Supplier Reports: Offers detailed profitablity reports (decision-making) based on each purchase, contract, and supplier. Admins can see working with which supplier brings what profit.
  • Client Reports: Offers detailed clients reports (decision-making), showing their statistics in sales and their cash balance within the company. It will show how many sales were done to specific client, how many quantity was sold to him/her, what was profitability in these sales. Additionally, it will show how much money each client has in the company as credit or debit.

Trade Process Control:

  • Trade/Sale Process: Manages trade processes through 3 stages: (1) trade setup, (2) payment confirmation, and (3) delivery. It is easy to follow/track sale statuses and there will be site-wide, email, and telegram notifications on each status change. The system will generate instruction form when it passes S2 stage. On the instruction form there will be information about product, quantity, warehouse, client, destination address, etc. Warehouse officers/managers will receive this instruction form and organize delivery of the product to the client.
  • All Trades: Authorized staffs can see/monitor all sales/trades on the platform with information product, quantity, sale price, approximate profit/loss, client, and many other information.
  • My Trades: Each staff can see/monitor their own sales/trades on the platform with information product, quantity, sale price, approximate profit/loss, client, and many other information.
  • Trade Summary Page: Offers a comprehensive view of all data related to specific trade IDs. All questions like when, what, who, how, where are addressed here.

Communication and Collaboration:

  • Announcements: Facilitates communication of meetings, special news, and updates.
  • ToDo Lists & Calendars: Organizes tasks and schedules for improved productivity.
  • Leads/Demands: Manages leads and demands efficiently for better sales management. On Kanban scheme, staffs can add/edit/delete/finalize leads and demands.

Notifications:

  • Site-wide and Email Notifications: Keeps users informed about activities and updates within the system.
  • Telegram Group Notifications: Sends notifications to specific Telegram groups for enhanced communication.

Conclusion:

The Custom ERP System is a powerful tool for businesses seeking efficient management of their operations. With its extensive features and capabilities, it enables organizations to streamline processes, improve collaboration, and make data-driven decisions, ultimately leading to increased productivity and profitability.